Guidelines

Time: September 5 – 6, 2009

Place: Riga, Latvia

Forum: The National Film Centre of Latvia in collaboration with the European Documentary Network, the Baltic Films and the Latvian Producers Association organize the 13th Forum for producers of documentary films and television programmes from the Baltic States, Belarus, Poland, Russia, Ukraine and Georgia, as well as producers from other European countries if the film subject relates to the Baltic Region or Russia. The aim of the Forum is to allow documentary and TV producers to pitch their latest documentary projects to a number of commissioning editors from the Baltic, Nordic and Western European television channels, distributors and film institutions.

Commissioning Editors at the 2008 Baltic Sea Forum were:

Wim Van Rompae, Lichpunt Belgium
Mette Hoffmann Meyer, DR Denmark
Raimo Jõrand, EFF Estonia
Marje Jurtshenko, ERR Estonia
Erkki Astala, YLE Finland
Claudia Schreiner, MDR Germany
Sabine Bubeck-Paaz, ZDF/ARTE Germany
Proinsias Ni Ghrainne, TG4 Ireland
Edgars Trops, LTV Latvia
Tadas Patalavičius, LRT Lithuania
Rada Šesic, Jan Vrijman Fund Netherlands
Vera Bonnier, SVT Sweden
Flora Gregory, Al-Jazeera English UK
Nick Fraser, BBC UK
Cynthia Kane, ITVS US

Eligibility

Independent production companies from the Baltic States, Belarus, Poland, Russia, Ukraine and Georgia, as well as producers from other European countries if the film subject relates to the Baltic Region or Russia.

Producers and production companies may enter up to three projects each. One project may be sent in for selection up to three times. Priority is given to the projects having some financial commitment from broadcaster(s) or film institutions.

Pitching

Subject to overall considerations of time, each project may be pitched for five minutes, with further time for discussion at the discretion of the moderators. The moderators’ decision in this matter will be final. Each project may be pitched by up to two representatives. Please, note that the pitch has to be supported with video clips of your new project or clips from your previous films (DVD).

The presentation of the project should be done in English (Russian – English translation available on exceptional basis).

In the afternoon of the pitching day the producer will have the chance to meet interested commissioning editors on individual basis. The meetings will be booked by BSF staff.

Workshops

A Workshop on interactive and cross-platform documentary projects will be organised prior to the Forum on September 1, followed by a Co-production Workshop from September 2 to 4. It will aim at giving extensive training in trailer production, written proposals of the projects, as well as updated introduction to the rapidly changing European documentary market. Even for those who have taken part in the forums before, it will be of great importance to dedicate time to the development of the project and get valuable tips on what to do after the pitch. Those days are over when the workshop was for beginners.

If you wish to take part, please, tick the box on the application form when entering the project for selection. The working language of the workshop will be English (Russian – English translation available on exceptional basis). More detailed information on co-production workshop at lelda.ozola@nfc.gov.lv

Observers

Producers may attend the Forum as observers without pitching a project, registering by August 14, 2009.

Application Deadline: 1 p.m. on Friday, June 5, 2009.

To qualify the producer has to submit the following information on each project:

  • the official Baltic Sea Forum Application Form (duly completed),
  • short description of the production company, producer and director (all on one page),
  • one page synopsis of the project,
  • copies of letters of interest from broadcasters and other financiers (if available),
  • one print quality photo of the project and one photo of the producer or person pitching the project,
  • if available at the point of application – a DVD trailer of the current project or previous work.

The application forms are available online at www.mediadesk.lv and www.nfc.lv.

The projects should be submitted in electronically at balticforum@nfc.gov.lv (the DVDs with trailers – by snail mail to: BSF 2009, c/o National Film Centre, Peitavas 10/12, Riga LV1050, Latvia).

Contact Details

balticforum@nfc.gov.lv, +371 6735 8858 Zanda Dūdiņa

Selection

Selection of projects will be made by July 10, 2009. Immediately after the decision is made, the producer will receive the results via e-mail. The main criterion of the selection will be the co-production potential of the project entered. The decisions of the Selection Committee will be final. Producer’s registration is final 3 days after receipt of the confirmation of participation by BSF.

Catalogue

A Catalogue will be made and distributed to the commissioning editors prior to the pitching sessions containing one-page description of the production company, producer and director, one-page synopsis of the project, a project photo and a photo of the producer pitching the project. Additional material may be distributed by the producer during or after the pitch. All the information must be submitted in English.

Conditions for Participation

Estonia, Latvia and Lithuania

There is no participation fee. The accommodation costs of the producers with selected projects are covered by co-operation platform Baltic Films.

Belarus, Russia, Ukraine and Georgia

There is no participation fee. Some grants will be available to cover accommodation expenses subject to further funding. A letter requesting a grant should be sent with the application form.

Other European countries

There is no participation fee. The producers with the selected project cover their travel and accommodation costs themselves.

We look forward to receiving your projects and wish you good luck!